UN - United Nations Joint Staff Pension Fund
TREASURY ASSISTANT, G5
Level : G-5
Duty Station : NEW YORK (USA)
Deadline : 04 May 2017
Special Notice
The United Nations Joint Staff Pension Fund (UNJSPF) is an independent inter-agency body established by the United Nations General Assembly. The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat.
Any candidate from a member organization of the UNJSPF applying for this post is considered as an internal candidate provided he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.
Org. Setting and Reporting
This position is located in the Cashier's Unit of the Financial Services Section of the UN Joint Staff Pension Fund.
The Cashier's Unit is responsible for directing and controlling the Fund's treasury activities, managing the cash flow operations of the Secretariat. The Unit also recommends and coordinates the implementation of periodic and non-recurrent payment systems for worldwide application, including the selection of banks, value dates, manual and electronic payment systems. In addition, the Unit is responsible for establishing methods to interface the electronic payment systems into existing Pension Fund infrastructure.
The incumbent will report to the Chief and Deputy Chief of the Cashier's Unit.
Responsibilities
Within delegated authority, the Treasury Assistant will be responsible for the following duties:
•Support the Cashier and Deputy Cashier in monitoring contribution from member organizations.
•Assist in the preparation of monthly/weekly cash forecasts.
•Perform monthly bank charges analysis for all operation bank accounts
•Investigate beneficiaries’ claims of non-receipt of payments, delays in payments and bank charges.
•Prepare stop payment requests for cheque and wire payments for Cashier's approval.
•Void payments and record cancellations in the Fund’s operating system.
•Drafts or prepares correspondence to respond to enquiries with respect to relevant financial matters.
•Download daily balance and transaction information for all operational bank accounts and prepare summary cash position.
•Assist with the processing and mailing of monthly payroll cheques to various pouch destinations.
•Keep track of cheque stock and assist with the reorder
•Schedule maintenance service calls for cheque printer, and packaging machines
•Performs other duties as may be required.
Competencies
Core Competencies:
Professionalism:
Knowledge of UN Joint Staff Pension Fund Regulations and Rules.
Knowledge and application of relevant financial rules and regulations and procedures.
Ability to manage processes, maintain accurate records, interpret/analyse a wide variety of data, and identify/resolve data discrepancies and activity problems.
Familiarity with the organizational unit's operations and objectives.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Education
High school diploma or equivalent.
Work Experience
A minimum of five years of experience in accounting, finance or related area is required. Experience in reading a SWIFT message and understanding banking terminology is
required. Experience in payment instructions formatting is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required; Knowledge of another official UN language would be an asset.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have comm
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